Asbestos Survey Report & Register

Asbestos registers/reports are designed and produced by ESSS to assist the “duty holder” as defined in Regulation 4 of the Control of Asbestos Regulations 2012 to fulfil their requirements in terms of that Regulation. ESSS is accredited for the undertaking of Priority Risk Assessments (PRA) during a commissioned survey.

The information and assessments of asbestos-containing materials obtained from the asbestos survey are entered into our asbestos management database (Alpha Tracker). Such information, based on the criteria set out in HSG 264, includes Material Assessment data (*), Priority Risk Assessment data (**) and data received from our Survey Report (***):

  • *Material Assessment: HSG 264 makes reference to a numerical algorithm score, which is shown against records of identified, suspected or presumed asbestos occurrences; this is calculated from scores assigned to the three main parameters which determine potential fibre release (material type, condition and surface treatment) and its potential to cause harm (asbestos type).
  • *Product Type (as a building component): The most appropriate description of the material as a building component.
  • *Extent or Amount: An approximate extent of the material is given in either square or linear metres and the extent of damage or deterioration caused to the material noted at the time of the survey.
  • *Asbestos Type (and content): The type/s of asbestos fibre/s identified, with an indication of the amount of fibre present.
  • *Surface Treatment: An indication of the degree of protection afforded to the surface of the material. Sealants may be applied in liquid form (e.g. paint, proprietary encapsulate) or rigid (e.g. over-clad with board).
  • A Priority Risk Assessment can only be carried out with a detailed knowledge of the building and its use. As the dutyholder under CAR you are required to make this risk assessment, using the information given in the survey report and your detailed knowledge of the activities carried out within your premises. The risk assessment will form the basis of the management plan, so it is important that it is accurate.
  • **Normal Occupant Activity - considers the main and secondary activities undertaken in the area/room (e.g. store room, office work, vehicular or manual work).
  • **Likelihood of disturbance – considers the location (outside, small room, large room etc). Also the ease of accessibility of the ACM, is it likely to be disturbed with the activities taking place and the extent of ACM likely to be disturbed.
  • **Human exposure potential – considers the number of staff/personnel in the area/room and the frequency of use as well as periods of time.
  • **Maintenance Activity – Type of normal maintenance activities and the frequency of that maintenance.
  • ***Location: The information is organised in a logical way according to the layout of the site.
  • Comment: An appropriate comment is provided for each recorded ACM.
  • Recommendation: For each identified location of asbestos-containing material we will provide a recommendation on further action based on our interpretation of legislation and best practice prevailing at the time of the survey together with our observations of the accessibility of the asbestos-containing material to possible damage. It is important to note that only the duty-holder will have sufficient detailed knowledge of the site conditions, use and processes to enable the prioritisation and scheduling of action/s within a management plan to be carried out properly. Reassessment of any management action, either proposed by ourselves or decided on as a result of the duty-holder’s assessment, will be required if the condition of the material alters, if the use of the area changes, or if refurbishment is
    planned etc.

Report Format

Asbestos registers/reports are available in hard copy and electronic format and will be supported by:

  • A summary of different types of asbestos material identified
  • A summary of all the areas accessed for inspection
  • A summary of all the areas not accessed for inspection
  • A materials analysis report, produced by the UKAS-accredited laboratory
  • Floor plans marked up to indicate asbestos location
  • Photographs may be included to show examples of asbestos occurrences

Asbestos Register Update
On completion of asbestos remedial works or following re-inspection of ACM’s where the condition of the ACM’s or use of the premises has changed, the asbestos register needs to be updated to reflect the change in risk and possible alteration to remedial action recommendations or priorities. A record of such works is thereby recorded as well as any revisions to the management plan. This document will thus assist in the ongoing “Duty to Manage” requirement.

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